AjiraKwanza - Opportunities at your Finger Tips

The East African Community (EAC) is the regional intergovernmental organization of the Republic of Kenya, the Republic of Uganda, the United Republic of Tanzania, the Republic of Rwanda and the Republic of Burundi with its headquarters in Arusha, Tanzania.

The EAC mission is to widen and deepen economic, political, social and cultural integration to improve the quality of life of the people of East Africa through increased competitiveness, value added production, trade and investments.

This is an exciting opportunity for highly motivated and result-driven professionals who are citizens of East African Community Partner States (Burundi, Rwanda, Kenya, Tanzania and Uganda) to apply for the following position:

EXECUTIVE SECRETARY– (REF: EAC/HR/2014-2015/006)

Grade: D1

Reports to: Council of Ministers through the Commission
Organ/Institution: East African Kiswahili Commission

Station: Zanzibar, United Republic of Tanzania

Position Summary

The Executive Secretary is the Chief Executive and Accounting Officer of the Kiswahili Commission. The main purpose of the job is to promote and coordinate the development and usage of Kiswahili for regional unity and sustainable socio- economic development in EAC Partner States

Duties and Responsibilities

• Responsible for the overall management of the Commission in fulfilling its mandate as provided for in the Protocol;
• Coordinate policy formulation on sustainable development and management of the Kiswahili;
• Coordinate Resource Mobilization for the various Programs and Projects of the Commission
• Initiate and oversee the implementation of the strategic framework;

• Coordinate and implement of Partnership Agreements between the Commission and Development partners;
• Prepare and harmonize EAC positions on Kiswahili;
• Develop work plans, budgets and monitor Programmes for the work of the Commission;

• Promote operational linkages with other similar regional and international agencies and Institutions;
• Initiate studies and research related to the implementation of programs for the Commission;

• Jointly with Deputy Executive Secretary Finance and Administration provide guidance and technical support to the Sectoral Council of Ministers and take appropriate follow up actions as decided or directed by the Sectoral Council;

• Promote a positive corporate image of the East African Community in general and the Kiswahili Commission in particular;
• Perform other related duties as prescribed in the protocol that assigned by the Council.

Key Qualifications and Experience

• Masters’ degree in Arts (Linguistics) or equivalent qualification from a recognised university.

• Minimum 15 years experience in academic or linguistic research fields with eight (8) of which should be at senior managerial level.

Skills and Competencies

• Excellent leadership and people management skills;
• Very strong conceptual, analytical and problem solving skills;
• Demonstrated research and publishing ability;
• Excellent communication skills (oral, written and presentation) in Kiswahili and English;

• Demonstrated experience in networking, and building and sustaining strategic partnerships High level negotiation skills;
• Proficiency in Microsoft Office applications
• High level proficiency Kiswahili language

Duration of Contract: Five (5) years none renewable

Terms and Conditions of Service

All positions are subject to the application of the Quota System while the Drivers positions under the General Support Staff category are subject to recruitment under local terms and from the host country only.

Fringe Benefits

All posts offer attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover. These benefits are only for established positions.

Education Qualifications

All candidates applying must have qualifications that are recognised by the relevant national accreditation body in their respective countries. This condition is applicable for locally and internationally attained qualifications.

All professions that require registration with the specific professional bodies will be expected to do so in compliance with the requirements of their countries. Examples include: Accountants, Auditors, Engineers, Procurement Specialists, and Medical Personnel.

Relevant Working Experience

Relevant working experience in this regard refers to post highest required education work experience. Internship, training, apprenticeship and clerkship will not be considered as relevant work experience. The same will apply for any experience attained before professional certification where relevant.

Equal Opportunity

The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply. EAC will only respond to those candidates who strictly meet the set requirements.

How to Apply

If you believe you are the right candidate for the above positions, send your application, detailed curriculum vitae, photocopies of academic certificates, and names and contact details of three referees.

Please quote the respective reference number on both on the application letter and envelope. For electronic submission, please quote the respective reference number on the subject of the email and send to the address given below.

Applications should be submitted to the address below no later than Monday, 10th November 2014.

Please note:

1. You may submit your application either electronically or in hard copy but not both.

2. Applications which do not: indicate nationality and age; the reference number; or have an application letter attached; have certified copies of academic certificates; or fail to provide three referees will be disqualified.

The Director,

Executive Selection Division

Deloitte Consulting Limited 10th Floor PPF Tower

Cnr of Ohio Street & Garden Avenue:

P O Box 1559 Dar-es-Salaam, Tanzania Fax +255(22) 2116379

E-mail: esd@deloitte.co.tz www.deloitte.com

The East African Community (EAC) is the regional intergovernmental organization of the Republic of Kenya, the Republic of Uganda, the United Republic of Tanzania, the Republic of Rwanda and the Republic of Burundi with its headquarters in Arusha, Tanzania.

The EAC mission is to widen and deepen economic, political, social and cultural integration to improve the quality of life of the people of East Africa through increased competitiveness, value added production, trade and investments.

This is an exciting opportunity for highly motivated and result-driven professionals who are citizens of East African Community Partner States (Burundi, Rwanda, Kenya, Tanzania and Uganda) to apply for the following position:

SENIOR PERSONAL SECRETARY– (REF: EAC/HR/2014-2015/009)

Grade: G5

Reports to: Executive Secretary
Organ/Institution: East African Kiswahili Commission

Station: Zanzibar, United Republic of Tanzania

Position Summary

To manage, provide and coordinate office and secretarial services in the Executive Office

Duties and Responsibilities

• Manage the Executive Office, provide secretarial services and securing of office and information;

• Provide administrative support for official travel arrangement, including itinerary arrangement, clearance, tickets and other necessary travel documents;
• Arrange for timely requisition of office supplies and stores;
• Facilitate information sharing between various directorates, departments and stakeholders;
• Prepare briefing materials for meetings and appointments and taking minutes;
• Receive, attend to and direct clients and ensure good customer relations;

• Manage and update office diary, arrange for appointments, meetings, and follow up on deadlines, commitments made and action taken;
• Create and maintain appropriate record and file sub systems for the office;
• Transcribe and draft official correspondences and memoranda; and

• Perform other related duties as assigned by the Executive Secretary.

Key Qualifications and Experience

• Diploma in secretarial training or equivalent qualification from a recognised university. Higher qualification is secretarial training will be an added advantage
• .
• Ten years relevant experience, five (5) years of which should have been served in an office of a busy organization

Skills and Competencies

• Excellent organizational and planning skills, with the ability to multi task;
• Very strong communication skills (listening, questioning and written );
• Excellent interpersonal skills;
• Ability to exercise discretion in dealing with confidential or sensitive matters/documents.
• Proficiency in Microsoft Office applications

Duration of Contract: Five (5) years, renewable.

Terms and Conditions of Service

All positions are subject to the application of the Quota System while the Drivers positions under the General Support Staff category are subject to recruitment under local terms and from the host country only.

Fringe Benefits

All posts offer attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover. These benefits are only for established positions.

Education Qualifications

All candidates applying must have qualifications that are recognised by the relevant national accreditation body in their respective countries. This condition is applicable for locally and internationally attained qualifications.

All professions that require registration with the specific professional bodies will be expected to do so in compliance with the requirements of their countries. Examples include: Accountants, Auditors, Engineers, Procurement Specialists, and Medical Personnel.

Relevant Working Experience

Relevant working experience in this regard refers to post highest required education work experience. Internship, training, apprenticeship and clerkship will not be considered as relevant work experience. The same will apply for any experience attained before professional certification where relevant.

Equal Opportunity

The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply. EAC will only respond to those candidates who strictly meet the set requirements.

How to Apply

If you believe you are the right candidate for the above positions, send your application, detailed curriculum vitae, photocopies of academic certificates, and names and contact details of three referees.

Please quote the respective reference number on both on the application letter and envelope. For electronic submission, please quote the respective reference number on the subject of the email and send to the address given below.

Applications should be submitted to the address below no later than Monday, 10th November 2014.

Please note:

1. You may submit your application either electronically or in hard copy but not both.

2. Applications which do not: indicate nationality and age; the reference number; or have an application letter attached; have certified copies of academic certificates; or fail to provide three referees will be disqualified.

The Director,

Executive Selection Division

Deloitte Consulting Limited 10th Floor PPF Tower

Cnr of Ohio Street & Garden Avenue:

P O Box 1559 Dar-es-Salaam, Tanzania Fax +255(22) 2116379

E-mail: esd@deloitte.co.tz www.deloitte.com

The East African Community (EAC) is the regional intergovernmental organization of the Republic of Kenya, the Republic of Uganda, the United Republic of Tanzania, the Republic of Rwanda and the Republic of Burundi with its headquarters in Arusha, Tanzania.

The EAC mission is to widen and deepen economic, political, social and cultural integration to improve the quality of life of the people of East Africa through increased competitiveness, value added production, trade and investments.

This is an exciting opportunity for highly motivated and result-driven professionals who are citizens of East African Community Partner States (Burundi, Rwanda, Kenya, Tanzania and Uganda) to apply for the following position:

SENIOR PERSONAL SECRETARY– (REF: EAC/HR/2014-2015/004)

Grade: G5

Reports to: Executive Secretary
Organ/Institution: East African Science and Technology Commission (EASTECO)

Station: Kigali, Rwanda

Position Summary

To manage, provide and coordinate office and secretarial services in the Executive Office.

Duties and Responsibilities

• Manage the Executive Office, provide secretarial services and securing of office and information;

• Provide administrative support for official travel arrangement, including itinerary arrangement, clearance, tickets and other necessary travel documents;
• Arrange for timely requisition of office supplies and stores;
• Facilitate information sharing between various directorates, departments and stakeholders;
• Prepare briefing materials for meetings, appointments, and taking minutes;
• Receive, attend to and direct clients and ensure good customer relations;

• Manage and update office diary, arrange for appointments, meetings, and following up on deadlines, commitments made and action taken;
• Create and maintain appropriate record and file sub systems for the office;

• Transcribe and draft official correspondences and memoranda; and
• Perform other related duties assigned by the Executive Secretary.

Key Qualifications and Experience

• Diploma in secretarial training. Higher qualification is secretarial training will be an added advantage

• Ten years relevant experience, five (5) years of which should have been served in an office of a busy organization

Skills and Competencies

• Excellent organizational and planning skills, with the ability to multi task;
• Very strong communication skills (listening, questioning and written );
• Excellent interpersonal skills;
• Ability to exercise discretion in dealing with confidential or sensitive matters/documents.
• Proficiency in Microsoft Office applications

Duration of Contract: Five (5) years, renewable.

Terms and Conditions of Service

All positions are subject to the application of the Quota System while the Drivers positions under the General Support Staff category are subject to recruitment under local terms and from the host country only.

Fringe Benefits

All posts offer attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover. These benefits are only for established positions.

Education Qualifications

All candidates applying must have qualifications that are recognised by the relevant national accreditation body in their respective countries. This condition is applicable for locally and internationally attained qualifications.

All professions that require registration with the specific professional bodies will be expected to do so in compliance with the requirements of their countries. Examples include: Accountants, Auditors, Engineers, Procurement Specialists, and Medical Personnel.

Relevant Working Experience

Relevant working experience in this regard refers to post highest required education work experience. Internship, training, apprenticeship and clerkship will not be considered as relevant work experience. The same will apply for any experience attained before professional certification where relevant.

Equal Opportunity

The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply. EAC will only respond to those candidates who strictly meet the set requirements.

How to Apply

If you believe you are the right candidate for the above positions, send your application, detailed curriculum vitae, photocopies of academic certificates, and names and contact details of three referees.

Please quote the respective reference number on both on the application letter and envelope. For electronic submission, please quote the respective reference number on the subject of the email and send to the address given below.

Applications should be submitted to the address below no later than Monday, 10th November 2014.

Please note:

1. You may submit your application either electronically or in hard copy but not both.

2. Applications which do not: indicate nationality and age; the reference number; or have an application letter attached; have certified copies of academic certificates; or fail to provide three referees will be disqualified.

The Director,

Executive Selection Division

Deloitte Consulting Limited 10th Floor PPF Tower

Cnr of Ohio Street & Garden Avenue:

P O Box 1559 Dar-es-Salaam, Tanzania Fax +255(22) 2116379

E-mail: esd@deloitte.co.tz www.deloitte.com

From the Daily News of 17th September
The Arusha International Conference Centre (AICC) was established under the Public Corporations Act No. 17 of 1969 by a Presidential Order through Government Notice M number 115, published on 25th August, 1978, The Centre is wholly owned by the Government of United Republic of Tanzania and operates under the purview of the Ministry of Foreign Affairs and International Cooperation
The AICC was established to manage and control the Headquarters' complex of the defunct East African Community and all other premises and lands in Arusha which belonged to the defunct East African Community, It also owns Julius Nyerere International Convention Centre as per Arusha International Conference Centre (Establishment) (Amendment) Order of 2014, dated 19th March, 2014; and provide facilities and services on the complex for purposes of conferences, meetings, seminars etc
The Centre's mission is to promote and provide quality business tourism services to national and international clientele for enhanced national social and economic development with the vision of being a model and enabler of business tourism,
The Centre invites applications from suitably qualified Tanzanians to fill in the below mentioned vacant posts:-

Personal Secretary I (One Post)
Answerable to Office Management Secretary
Qualification and Experience
Holder of Ordinary Diploma in Secretarial Services with certificate in
Management Development Program for Executive Assistants Level I & 1\ from recognized college/institution; with at least three years work experience in a similar position in a reputable organizationlinstitution.
Duties and Responsibilities
i. Ensuring proper office housekeeping
ii. Handling all matters that require highest degree of secrecy
iii. Typing and word-processing various documents and electronic information
iv. Communicating and providing information by relevant methods internally and externally to assist and enable organizational operations and effective service to connecting groups
v. Interpreting instructions and issues arising, and then implementing actions according to administrative policies and procedures
vi. Receiving and answering fax/telephone calls/intercoms, giving information to callers and circulating information to appropriate officers.
vii. Filing minutes, correspondence and other documents and maintaining files in secure custody places using laid down office procedures
viii. Handling visitors; ascertain the nature of their business and relay information to the executive concerned.
ix. Handling a diary of appointments, meetings, occasions, official travelling and other scheduled activities for the executives and inform/remind them before and on due date.
x. Preparing and facilitating departmental and other meetings; and process records of the proceedings.
xi. Attend routine hotel and travel arrangements of the executives
xii, Keep files, sensitive documents and other material in secured or confidential
place.
xiii. Convey messages and instructions from executive to subordinates
xiv. Prepares list of office equipment and submit to the relevant offices

APPLICATION INSTRUCTIONS:

Remuneration:
An attractive package commensurate with the qualifications and relevant experience will be availed to the successful candidate.
Applications:
The Letter of application, curriculum vitae, copies of relevant certificates, testimonials, names and email addresses of three referees should be sent through the below mentioned address, so as to be received not later than Tuesday, 30th ,September, 2014
Managing Director
Arusha International Conference Centre
P.O, Box 3081, Arusha,

Office Management Secretary I (1 Post) – Main Campus

(a) Qualifications and Experience
Holder of Form IV certificate or Form VI with principal passes in English and Kiswahili with credit passes in Kiswahili and English, plus 100/120 w.p.m. shorthand in English or Kiswahili and 50 w.p.m. typing, tabulation and manuscript stage III, secretarial duties and office procedure stage II and working experience of not less than nine years plus a Diploma in Secretarial Studies from a recognized institution.

(b) Duties:

• Types all general correspondence and non-confidential matters;

• Prints reports, letters etc.;
• Takes proper care of all machines under his/her charge and makes sure they are used for official work only;

• Files copies of typed letters in relevant files;

• Receives and directs visitors;
• Attends telephone calls and takes messages;
• Makes sure there are all necessary facilities for proper job performance
• Uses modern machines in discharging his/her duties;
• Takes care of all facilities under ones charge;
• Performs any other duties as assigned by superior.

(c) Salary Scale: PGSS 11-12


APPLICATION INSTRUCTIONS:

Both hard and soft copies of the application letter with detailed curriculum vitae (CV) and copies of relevant certificates should be addressed to Deputy Vice Chancellor (Administration and Finance) and reach us on or before 19th September, 2014. Candidates must also give names, contact addresses as well as telephone numbers of two referees.

Please Note:

- All the positions above require excellent communications, in both spoken and written English and Kiswahili.

- Only short-listed candidates will be contacted through their addresses and/or telephone numbers.

For scanned soft copies send to: dvc-af@mzumbe.ac.tz
For hard copies send to:

The Deputy Vice Chancellor (Administration and Finance),
Mzumbe University,
P.O. Box 1,
MZUMBE.

Tanzania Revenue Authority (TRA) was established under the Tanzania Revenue Authority Act No.11 0f 1995.The Authority is a semi-autonomous agency of the Government responsible for the administration of the Central Government taxes as well as several non-tax revenues. TRA is currently implementing its Fourth Corporate Plan whose vision is to ‘Increase Revenue to GDP ratio to 19.9 by 2018’
TRA would like to recruit dynamic experienced and qualified personnel to fill vacant positions in the Human Resources and Administration Department. Applications are therefore invited from suitably qualified Tanzanians for the following positions:
SECRETARIES
Purpose of the Job
To perform various Secretarial Duties to the Head / Deputy Head of
Department/Manager


Major Activities of the Job
(i) Receive, interview and accordingly direct visitors.
(ii) Type letters, minutes, various documents and reports.
(iii) Handle confidential and sensitive information.
(iv) Ensure that office working tools are in good order.
(v) Receive and make telephone calls.
(vi) Maintain a register detailing records for incoming and outgoing mails and files.
(vii) Communicate information by typing, sending and receiving mails/faxes.
(viii) Keep diaries and make appointments for and on behalf of the Head / Deputy Head of Department.
(ix) Organise and follow up on travel and related logistics for meetings, field visits, and any other programmes of the Head / Deputy Head of department
(x) Process, file, sort and retrieve information.
(xi) Perform any other duties assigned by supervisor.


Minimum Job RequirementsQualification
Diploma in Secretarial duties or its equivalent from a recognised Institution.


Key Competences
(i) Teamwork
(ii) Customer Focus
(iii) Change Orientation
(iv) Performance and Accountability
(v) Integrity.
(vi) Computer Literate


GENERAL
Applicants MUST be ready to work anywhere in the United Republic of Tanzania.


REMUNERATION
An attractive remuneration package will be offered to the successful candidates.


DEAD LINE
The application should be submitted online by 17th September, 2014. Applicants who will not be contacted should regard themselves unsuccessful.
COMPLETING THE APPLICATION FORM
All applicants are required to properly fill in the application form provided in the system. Please be informed that shortlisting is a machinery process done through the Human resources Information System. Failure to fill in all the fields properly may lead to disqualification.
For assistance on how to fill in the Job Application Form please make use of on line “HELP” available under the Application Form or dial TRA Call Centre Tel: 0800110016 (TTCL & Vodacom), 0786 800000 (AIRTEL) , 0713800333 (TIGO) from 0800 to 1700 Hours Monday to Friday. These are Toll free numbers.
Click here to Apply online

Tanzania Trade Development Authority (Tan Trade)

Tanzania Trade Development Authority (TanTrade) was established by Act No. 4 of 2009 with overall objective of Developing and Promoting Trade both in domestic and foreign markets. Establishment followed a repeal of the Acts of Parliament No. 15 of 1973 that created the Board of Internal Trade (BIT) which was responsible for Domestic Market Development and the Act of Parliament No.5 of 1978 that established the Board of External Trade (BET) that was responsible for Foreign Market Development. The mandates of the two defunct institutions are now vested on TanTrade which builds on the knowledge and vast experiences accumulated from the past. The TanTrade’s general objective is “To develop concrete activities and programmes that will enable Tanzania to become and remain a strong and competitive trading nation”.
NB: GENERAL CONDITIONS

i. All applicants must be Citizens of Tanzania and not above 45 years old, however, should also observe the age limit for each position where indicated.

ii. Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable contact, postal address, e-mail and telephone numbers.

iii. Applicants should apply on the strength of the information given in this advertisement.

iv. The title of the position and institution applied for should be written in the subject of the application letter and marked on the envelope; short of which will make the application invalid.

v. Applicants must attach their detailed relevant certified copies of academic certificates:

- Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.

- Postgraduate/Degree/Advanced Diploma/Diploma transcripts.

- Form IV and Form VI National Examination Certificates.

- Computer Certificate

- Professional certificates from respective boards

- One recent passport size picture and birth certificate.

vi. FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED

vii. Testimonials, Partial transcripts and results slips will not be accepted.

viii. Presentation of forged academic certificates and other information in the CV will necessitate to legal action

ix. Applicants for senior positions currently employed in the public service should route their application letters through their respective employers.

x. Applicants for entry levels currently employed in the Public Service should not apply, they have to adhere to Government Circular Na. CAC. 45/257/01/D/140 dated 30th November, 2010.

xi. Applicants who have/were retired from the Public Service for whatever reason should not apply.

xii. Applicants should indicate three reputable referees with their reliable contacts.

xiii. Certificates from foreign examination bodies for ordinary or advanced level education should be certified by The National Examination Council of Tanzania (NECTA)

xiv. Certificates from foreign Universities should be verified by The Tanzania Commission for Universities (TCU)

xv. Deadline for application is 10th September, 2014 at 3:30 p.m

xvi. Applicants with special needs/case (disability) are supposed to indicate

xvii. Women are highly encouraged to apply

xviii. Only short listed candidates will be informed on a date for interview

xix. Application letters should be written in Swahili or English


4.7 Office Management Secretary – 1 POST

4.7.1 DUTIES AND RESPONSIBILITIES


• Records official appointments and make sure that the officer is kept informed in time
• Deals with all appointment schedules for the relevant Executive
Officer

• Handles all incoming and outgoing mails, files, faxes and E-mail messages and ensures they are properly channelled to respective destinations

• Handles all official travel related matters for the relevant Executive
officer
• Assists in coordinating secretarial functions with other departments
• Performs any other duties as may be assigned by superior.


4.7.2 QUALIFICATIONS

• Form IV/VI Certificate, with Diploma in Secretarial studies from an accredited
training institution with at least seven (7) years working experience in reputable
organizations

• Must be computer literate


APPLICATION INSTRUCTIONS:

APPLICATION LETTERS SHOULD BE POSTED TO THE FOLLOWING ADDRESS. HAND DELIVERY IS NOT ACCEPTABLE:

Secretary
Public Service Recruitment
Secretariat,
P. O. Box 63100
DAR ES SALAAM.

From the Daily News of 21st August
The Vocational Education and 'Training Authority (VETA) is an autonomous Government Agency established by the Act of Parliament No.1 of 1994. VETA is responsible for regulating, coordinating, financing and providing Vocational Education and Training in Tanzania. VETA is an equal opportunity organization.
The Authority is looking for qualified, competent, dynamic and committed Tanzanians to fill the following vacant position

Office Management Secretary (1) Position
Report to: Director of Labour Market Research and
Development
Location: VETA Head Office

Main Duties/tasks:
To accurately and timely word processing documents in the department by using personal computer in order to meet targets.
To maintain records of incoming and outgoing correspondences and files while maintaining confidentiality using registers of direct communications with the concerned to facilitate departmental activities and keeping track of file movement.
To attend departmental visitors by welcoming entertaining and providing them with relevant information's and guidance so that image of VETA can be maintained.
To arrange and maintain record of events including appointments, meetings, visiting schedules by keeping and updated diary of events of facilitate working schedule of the department.
To initiate travel and accommodation arrangement by informing the concerned of the details in order to provide the requested service in time to improve efficiency of the department.
To participate in budget preparation by providing inputs of measurements in order to facilitate preparation of Departmental budget.
To timely raise order of office requirements using requisition forms to ensure adequate office supplies to the Department.

To arrange and coordinate meetings by providing meeting notification to members and recording

a) Job purpose
To effectively and efficiently provide secretarial and office management services to, departmental head and advice the senior personal secretaries and personal secretaries on Secretarial duties using secretarial equipment and Ethical codes of conduct in order to facilitate implementation of departmental functions.
b) Minimum Qualification and experience required
Direct Entry
Holder of Diploma in Secretarial Management plus Short hand and Hatimkato
At least nine (9) years work experience in the same filed plus one year probation period
Entry from within
Holder of Diploma in Secretarial Management plus Short hand and Hatimkato
At least 3 (three) years in the position of Senior Personal Secretary plus solid work experience, at least grade B.
c) Attitudes and Competencies Required
Use if IT equipments

Able to write presentable report by Shorthand / Hatimkato.
Fluent in English and Kiswahili
Ability to use all four signs of Arithmetic
To attend any other duties related to his/her job ~s may be assigned by his/her superior from time to time.

APPLICATION INSTRUCTIONS:

Mode of Application
Application letters enclosed with CVs indicating names and addresses of three referees, copies of relevant academic transcripts and certificates should be addressed to the undersigned.
Only applicants with required qualification will be considered.
Only short listed candidates will be contacted.
Those who applied earlier for the position of Office Management Secretary need not to re-apply.
"VETA is an equal opportunity organization, women are highly encouraged to apply. "
For more detailed information please visit our website www.veta.go.tz
The applications should reach the office of the undersigned latest by 1stSeptember, 2014.
The Director General,
Vocational Education and Training Authority, P. O. Box 2849,
DAR ES SALAAM.

From the Daily News of 12th August
Established over 68 years ago as a finance house, Diamond Trust Bank has today grown into a leading commercial bank offering a wide spectrum of banking services. Through its affiliation in Uganda, Kenya and Burundi, DTB has a regional presence which none of the peer banks can boast of. DTB Tanzania is consistently ranked amongst the most successful banks in the country with Profit before Tax increasing at a CAGR of 32% over the last S years.
With 20 operational branches in Tanzania and 3 more branches to be opened this year, DTB is now looking for individuals with exceptional educational qualification and experience to fill the following position:

Company Secretary & Senior Legal Manager – Head Office DSM
Reporting to the Country Manager & Chief Executive Officer. The job holder will have the following responsibilities:-
• Acts as Company Secretary of the Bank, drawing up notices for meetings and agenda and preparation of Board papers and minutes.
• Convenes meetings, maintenance and timely distribution of accurate minutes of Board meetings and Annual General Meetings.
• Maintains custody and control of statutory books,
minute books, register of Directors and Secretary, and the Company's seals
• Guide the management on legal matters, and ensure adherence to law regulatory bodies and other legislations.
• Ensure compliance with legislation regulation issued by Bank's regulatory authorities.
• Act as Legal Officer to the Credit Committee.
may be directed by the Chairman of the Board.
• Regular liaison with shareholders on all matters pertaining to the shares.
• Recovery of bad loans including negotiation with default clients and legal actions.

EDUCATIONAL QUALIFICATIONS
• LLB and Advocate of the High Court. Registered Certified Public Secretary.

EXPERIENCE & COMPETENCIES REQUIRED
• Minimum 5 years working experience, 3 of which should preferably be in Banking/Private Sector.

If you meet the above requirements send your application letter and curriculum vitae RecruitAug14@diamondtrust.co.tz by 23rd Aug 2014.
DIAMONDTRUST BANK TANZANIA LIMITED
901 Harbour View Towers, Samora Avenue, P.O. Box 115
Tel: +255222114891/2 Fax: + 255 22 2124244

Closing Date of The Position: August 25, 2014
ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The US Embassy is seeking an individual for the position of Secretary at the United States Agency for International Development (USAID). This is a full-time Personal Services Contract position.
BASIC FUNCTION OF POSITION
As Mission Director’s; Deputy Director’s (2) & Regional Legal Officer (RLO) Secretary, the incumbent is required to assist in a wide variety of tasks to enable the Director; Deputy Director and RLO increase their capacity and effectiveness in the overall leadership responsibilities.
MAJOR DUTIES AND RESPONSIBILITIES:

1) Responsible for all logistical support for the Front Office (tripling of the responsibilities in terms of the number of individuals that she supports (the integration of the 3 new positions (Deputy Mission Director; 2nd Deputy Mission Director & RLO) in the Mission Management Structure:

a) Making appointments and conferences arrangements with high-level visiting U.S.G Representatives, host-government officials, Mission staff, Embassy staff (Ambassador and/or DCM), Other USG Agencies; U.S. Government visiting officials, other development partners, and USAID Contractors. This includes scheduling the conference room if required, notifying participants, preparing or collecting background material for use during meetings/conferences. Keep the Mission Director, Deputy Directors (2), RLO and other participants informed, giving enough lead time, when they are required to participate in such meetings/conferences.

b) Maintaining the Mission Director’s, Deputy Directors (2) and RLO’s calendar: scheduling appointments without prior consultation.

c) Arranging international and in-country officials travels for the Mission Director, Deputy Directors (2) and RLO: coordinating flight bookings with Travel Agent, and preparing required documentation i.e. trip request, travel authorization and travel voucher.

d) Preparing necessary requests for repair of office equipment, office supplies (stationery) and duplication services.

e) Relaying instructions from the Mission Director, Deputy Directors (2) and RLO to staff; follow-up on staff assignments to assure that work is completed on scheduled.

f)Tracking when Administrative Assistants will be out of the office on leave and ensure office coverage.

g) Organizing public outreach official events hosted by the Mission Director, Deputy Directors (2) and RLO: prepare quest list, send invitations, RSVPs, develop menu, hire cooks and waiters, etc.

h) Dispatching of the Mission Director’s driver.
85%


2) Maintaining all professional files and manuals located in the Front Office. Also, responsible for preparing the Mission’s Visitor’s list on a weekly basis, and the Donor’s list on an annual basis.
10%


3) Any other duties as may be assigned by the Mission Director; Deputy Directors (2) and RLO.
5%

QUALIFICATIONS REQUIRED

All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
Education: Form IV Secondary School Certificate; advance studies training in Administration/Secretarial and Computer training.
Prior Work Experience: Minimum of three years secretarial/administrative experience is required.
Language proficiency: Level III (Good working knowledge) English and Level IV (Fluent) Kiswahili is required.
Knowledge: Complete familiarity with USAID Handbooks and Records management; general familiarity with relevant USAID policies, procedures and regulations.
Skills and Abilities: Demonstrable analytical and decision-making abilities and skills to carryout assigned duties. Types (50WPM); MS Windows, Word, Excel is required. Ability to work well with American and with FSN employees of all levels; ability to work independently.
SELECTION PROCESS

When fully qualified, US Citizen Eligible Family Members (USEFMs) and US Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.

ADDITIONAL SELECTION CRITERIA
Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
TO APPLY

Interested candidates for this position must submit the following for consideration of the application:
Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174). A hard copy of the application form (DS-174) is also available at the American Embassy, gate 3; or
A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; or
A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus
Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.
3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE.

Failure to do so will result in an incomplete application.
A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known)
D. Dates Available for Work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. Current Address, Day, Evening, and Cell phone numbers
H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number)
I. U.S. Social Security Number and/or Identification Number
J. Eligibility to work in the country (Yes or No)
K. Special Accommodations the Mission needs to provide
L. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class / Type
M. Days available to work
N. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location)
O. U.S. Eligible Family Member and Veterans Hiring Preference
P. Education
Q. License, Skills, Training, Membership, & Recognition
R. Language Skills
S. Work Experience
T. References
SUBMIT APPLICATION TO

American Embassy
Human Resources Office
P.O. Box 9123
Dar es Salaam

POINT OF CONTACT

Telephone: 229 4000, Ext: 4137/4148/4233/4024
Fax: 2294726 or 2294970
CLOSING DATE OF THE POSITION: August 25, 2014

From The Guardian of 4th June
Applications are invited from suitably qualified Tanzanians for the following job opportunity;

Personal assistant/secretary-Dar es salaam

For the full role profiles closing dates and means of application please visit our website: www.kenya-airways.com and click careers

APPLICATION INSTRUCTIONS:

Drop off application to:
The Country Manager
Kenya airways
Peugeot House, 1st floor, Bibi Titi Mohamed Road
P O Box5342
Dar es Salaam

Applicants are advised not to remit any funds to anyone purporting to facilitate employment in Kenya airways
NB: Kenya Airways do not remit any funds at any stage of the recruitment process.

From the Daily news of 2nd June
MCC Limited is a Company specifically formed by the Malawi Government to manage, promote and market the Malawi Dar es Salaam Corridor through utilization of facilities, otherwise known as Malawi Cargo Centres (Dar es Salaam/Kurasini Dry Port and Mbeya Dry Port) in Dar es Salaam and Mbeya.
The Company has its registered office in Lilongwe Malawi. A job opportunity now exists in its Dar es Salaam office as follows:
Personal Assistant to General Manager

THE PERSON
Good interpersonal and communication skills within a multi-culture environment
Must have a minimum of five years experience of secretarial work
Fluent in spoken and written English.
Ability to work independently under pressure and maintain confidentiality
Must possess strong computer skills
Must have outstanding writing, editing, data entry and proofreading skills
Ability to prioritise and handle multiple tasks
QUALIFICATIONS
Diploma or Degree in Secretarial Studies/Office Management.
THE JOB
Serving as the primary source of contact in the General Manager's Office.
Receiving official Company correspondence and flagging urgent matters for the day to the General Manager's attention. Organizing hotel and travel reservations for the Company's visitors as well as senior management.
Maintain accurate storage as well as access of Company information and data.
Typing presentable documents and drafting general correspondence.
Maintaining a customer friendly and hospitable environment to Company guests.
Deputizing the Personnel and Administrative Officer as may be required.
Any other duties as assigned by the Company's senior officials.


APPLICATION INSTRUCTIONS:

If you think you are the person, please apply before 16th of June 2014, with an up to date CV, photocopies of academic certificates and testimonials along with contact numbers to:

General Manager, MCC Limited,
P.o. Box 21157,
Dar es Salaam.
pchikaonda@mccl.co.tz
Pascal_chikaonda@yahoo.co.uk

POSITION DESCRIPTION:


From the Daily news of 23rd May
The Universal Communications Service Access Fund has been established under section 4 (1) of the Universal Communications Service Access Act, 2006 with the following objectives:-
i. To ensure the availability of communication services in rural and urban under- served areas;
ii. To promote the participation of the public an private sector in the provision of universal service in the rural and urban under-served areas;
iii. To promote the socio-economic development of the rural and urban underserved areas;
iv. To create a framework for an open and efficient access to and use of communication and service in production and availability of competitive market;
v. To promote widespread provision of quality services at affordable rates and ensure that, rural and urban under-served areas have access to communication and information services at a reasonable and affordable prices; and
vi. To ensure availability of universal services by enhancing communications services access through private sector participation
The Fund is now calling for interested candidates to apply for the following positions.




APPLICATION INSTRUCTIONS:





Remuneration
The successful candidates will be offered attractive and competitive remuneration packages consistent with UCSAF remunerations scheme.
Application Details
Candidates are advice to provide their detailed curriculum vitae, attaching copies of academic and 'three works,related referees. The envelope should be marked on top indicating the position applied for. Hand deliver e-mail or Post your application to the following address below or by 5th June 2014.
Candidates who applied previously need not to re-apply, as their applications will be considered accordingly.
Chief Executive Officer,
Universal Communications Service Access Fund
TTCL Building 2nd Floor Kijitonyama
P O Box 33114
Dar es salaam

From the Daily News of 19th may
RAO Health Training Center is looking for qualified candidates for the following position:

Secretary
Must be proficient with Microsoft Office and speak both English and Swahili. Preferably holder of at least a certificate in related field.

APPLICATION INSTRUCTIONS:


Salary is commensurate with experience and qualifications. If interested please send CV and Cover letter to:
RAO HTC
P.O. Box 42
Shirati, Rorya

raohtc@raocoop.org
makoyom@gmail.com

From the Daily News of 15th May
Nature and Scope
The Universal Communications Service Access Fund has been established under section 4 (1) of the Universal Communications Service Access Act, 2006 with the following objectives:
i. To ensure the availability of communication services in rural and urban under¬served areas;
ii. To promote the participation of the public an private sector in the provision of universal service in the rural and urban under-served areas;
iii. To promote the socio-economic development of the rural and urban underserved areas;
iv. To create a framework for an open and efficient access to and use of communication and service in production and availability of competitive market;
v. To promote widespread provision of quality services at affordable rates and ensure that, rural and urban under-served areas have access to communication and information services at a reasonable and affordable prices; and
vi. To ensure availability of universal services by enhancing communications services access through private sector participation

Office Management Secretary (1 POSITION)

Reports to: Human Resources and Administrative Officer
Key Responsibilities
i) Provides Secretarial Service in the relevant Executive Office; ii) Provide secretarial service at the meetings, seminars etc.;
iii) Handles all incoming and outgoing mails, files, faxes and ensure they are
properly channeled to respective destinations; iv) Handle all official travel matters for the officers;
v) Assist in coordinating secretarial function with other departments;
vi) Assist in human resource management and administration related duties; vii) Attends any other functions as may be assigned by the supervisor.

Qualification and Experience
Diploma in Secretarial from a recognized institution with Shorthand Speed of 80 w.p.m. and typing speed of 60 w.p.m .• Minimum of 5 years working experience, as a personal secretary, office management secretary with Government or reputable institution (s)


APPLICATION INSTRUCTIONS:

Candidates are advice to provide their detailed curriculum vitae, attaching copies of academic and three works related referees. The envelope should be marked on top indicating, the position applied for. Hand deliver, email or Post your application to the following address below or by 23 May, Friday 2014 .
Chief Executive Officer,
Universal Communications Services Access Fund,
I TTCL Building 2nd Floor Kijitonyama,
P.O. Box 33114,
Dar es Salaam

JOB POSTING FOR SECRETARY: JPZSEC140514

Looking for an Secretary

We are looking for a secretary, but are only considering very serious candidates. We have strict

instructions, if you can follow them then we will move forward, if you cannot we will not even consider

you.



Job Profile:

Will receive guests, customers and suppliers before they enter to our offices.

Will be required to answer the phones in English and in Swahili.

Will be required to keep an organized and clean office at all times.

Will be required to learn how to organize files and folders for the office, and will become in charge of

looking after these files.

Will be required to write formal letters on a regular basis.

May be required to answer emails.

Will be the face of the company.

Will be required to file documents on the computer server.



Competency:

Must be meticulous in their work.

Must pay attention to detail.

Must be punctual.

Must be able to read and write perfectly in English (if you cannot write grammatically correct English,

please do not apply).

Must know how to answer the phones.

Must know how to speak and handle customers.

Must know how to use computers.

Must know how to write formal letters.

Must know how to use Microsoft Office and Gmail.



Requirements:

MUST BE PERFECT AT ENGLISH (written and verbal).

Must show certification for their English courses.

Must have at least 4 years of work experience or a GPA of greater than 3.8.

Must have at least a high school diploma.



Instructions:

Please do not contact us by phone.

Please do not apply if you do not meet all the above criteria.

Please write an email with the following information to: To: careers@simbatrailers.co.tz

Subject: JPZSEC140514_JOHN SMITH (JOHN SMITH – SHOULD BE YOUR NAME)



1. EDUCATION CERTIFICATES.

2. WORK SAMPLES OF FORMAL LETTERS WRITTEN IN ENGLISH.

3. CURRICULUM VITAE.

4. A FUNNY CARTOON PICTURE THAT REPRESENTS YOU SOCIALLY.

5. COVER LETTER

a. Why do you want to work for this company?

b. Why do you think you would be the best candidate?



THE DOCUMENTS ATTACHED SHOULD BE TITLED AS FOLLOWS:

JPZSEC140514_CERTIFICATES_JOHN SMITH

JPZSEC140514_WORK SAMPLES_JOHN SMITH

JPZSEC140514_CV_JOHN SMITH

JPZSEC140514_CARTOON_JOHN SMITH

JPZSEC140514_COVER LETTER_JOHN SMITH



If we are impressed by your CV, then we may ask for more information or invite you for an interview.

This posting may seem very rigid and strict, do not worry, if you meet all the criteria and are a good

candidate, you will have an excellent time working with us!

POSITION DESCRIPTION:


From the Daily News of 8th May
A reputable freight forwarding firm with offices located in the central Business Area in Dar es Salaam is urgently lading for competent candidates to fill in the vacant positions at the lead office and border stations.
Office Management Secretary
The post is for female candidate with at least 1 st degree from recognized University, and not less than 2 years working experience as a Personal Secretary or Office Management secretary. Those with Diploma from recognized institutions and excellent command of English may be considered.

APPLICATION INSTRUCTIONS:

Application together with CVS and copies credentials should be addressed to Voucher No.582014 Not later than 23rd May, 2014. Shortlisted applicants for oral and written interview will be called within 2 weeks.


IF YOU ARE QUALIFIED FOR THIS POSITION
PLEASE FOLLOW THE APPLICATION INSTRUCTIONS

OFFICE SECRETARY CUM CASHIER
MVIWATA Manyara seeks a self-motivated, committed and experienced person who
will offer his / her knowledge, skills, experience and cooperation to realize the
objectives of the organization. S/he will provide personal administrative support to
management and the organization through conducting and organizing
administrative duties and activities including receiving and handling information.

Main Job Tasks and Responsibilities

prepare and manage correspondence, reports and documents
organize and coordinate meetings, conferences, travel arrangements
take, type and distribute minutes of meetings
implement and maintain office systems
maintain schedules and calendars
arrange and confirm appointments
set up and maintain filing systems
collate information
communicate verbally and in writing to answer inquiries and provide
information
liaison with internal and external contacts
coordinate the flow of information both internally and externally
operate office equipment such as scanner, photocopier, television, etc.
manage office space
Manage petty cash and check books
Ensure that cash is safely handled and kept
Receive telephone calls and process incoming emails and other materials
Perform any other appropriate duties as may be assigned by MVIWATA
Manyara Finance and Administration Officer

Education and Experience
relevant training or qualification
knowledge and experience of relevant software applications - spread sheets,
word processing, and database management
knowledge of administrative and clerical procedures
knowledge of business principles
proficient in spelling, punctuation, grammar and other Kiswahili & English
language skills
proven experience of producing correspondence and documents
proven experience in information and communication management
required typing speed

Key Competencies
verbal and written communication skills
attention to detail
confidentiality
planning and organizing
time management
interpersonal skills
customer-service orientation
initiative
reliability
stress tolerance

Remuneration
MVIWATA Manyara offers a competitive and negotiable remuneration based on
qualification and experiences established according to MVIWATA Manyara framework.

Engagement
The successful candidate will be employed for a two years contract with possibility for
extension based on performance appraisal to be carried out annually. Successful
candidate should be read to start working by mid May 2014.

Application procedures
If you consider yourself qualifying for this position, apply with confidence by only
sending your CV that is not more than three pages and motivation letter not
exceeding one page by e-mail to:
CHAIRPERSON
Recruitment Committee
E-mail: manyara@mviwata.org

The deadline for application will be on 9
th May 2014. Only short-listed candidates will
be contacted and if you do not hear from us by 15th May 2014, consider yourself
unsuccessful. No telephone calls that will be accepted and entertained from
applicants. Interviews will be organised in the 4nd week of May 2014.

POSITION DESCRIPTION:




From the Daily News of 25th April
The Cooperative Audit and Supervision Corporation (COASCO) is a public organization which was established under the parliament Act No. 15 of 1982. The main objective of establishing the Corporation is to provide Auditing and supervision service to cooperative societies in Tanzania Mainland until 2005 when the law was amended to allow COASCO to provide Auditing and Consultancy services to iQclude Non Cooperative entities. COASCO has 15 regional offices in Arusha, Mara, Kaqera, Mwanza, Mbeya, Iringa, Dar es Salaam, Mtwara, Ruvuma, Kilimanjaro, Tabora. Shinyanga, Morogoro, Dodoma and Tanga with Headquarter in Dodoma.
COASCO invites applications from suitable qualified Tanzanians to fill the following vacancies.

Personal Secretary II (2 VACANCIES)
i) Qualification and Experience
• Holder of CSE and who has attained a typing speed of 40 w.p.m, Office Practice and Secretarial Duties II, Shorthand and
• Hatimkato 80 w.p.m from a recognized institution. Must have computer knowledge.
Not les§ than three (3) years working experience
ii) Duties and Responsibilities
Deal with classified/non classified matters Typing reports and financial statements Attend office matters
Any other duties assigned by the employer

iii) Remuneration:
According to COASCO salary scales (i.e. COASS 3)
iv) Age Limit: Not above 35 years




APPLICATION INSTRUCTIONS:




Applications should be accompanied with Curriculum Vitae (Cv), copies of educational and professionals' certificates, two passport size, names of three referees, email addresses and reliable telephone/mobile phone numbers should be sent to under mentioned address in two weeks time from the first day of this advertisement. Statements of results are not allowed.
Director General, COASCO,
P. O. Box 761,
DODOMA.




IF YOU ARE QUALIFIED FOR THIS POSITION
PLEASE FOLLOW THE APPLICATION INSTRUCTIONS

SOS Children’s Villages Tanzania is an indigenous non government organization affiliated to SOS Children’s Villages International, a worldwide child care organization that provides orphaned and destitute children with a permanent home, educational opportunities and health support. Established 60 years ago, SOS Children’s Villages International, the umbrella organization, currently has Children’s Villages and other projects in 135 countries around the world. Globally, it runs two major programmes i.e. Family Based Care based at SOS Children’s Villages and Family Strengthening Programmes supporting families in local communities. SOS Children’s Villages has been working in the United Republic of Tanzania since 1991 and runs 3 Children’s Villages Arusha, Dar es Salaam and Zanzibar and Family Strengthening Programmes respectively, including the upcoming New SOS Children’s Village in Mwanza.

Job Title: Secretary / Office assistant

Duty station: National office (1)

Reporting to: National office Administrator

Scope

The Secretary / office assistant is responsible for guiding National office in its daily office work and supporting National administrator.





MAJOR RESPONSIBILITIES:

§ Be a front desk person. / Gate keeper to National office.

§ Receiving Guest, Answer phone calls

§ Assist in typing, photocopying and Binding documents

§ Maintain cleaning working environment.

§ Supporting administrative work



QUALIFICATION



§ Minimum of form four secondary school education

§ Computer literate

§ Certificate in Secretarial Services with minimum of 1 year experience

§ Has good public relations approach and is matured with excellent communication skills.

§ Customer care skills



Personal Attributes, skills and ability

· Ability to work in a team.

· Respect for different cultures and religions.

· Stable and mature personality, good listener, patient and understanding;

· Ability to work under minimum supervision.

· Fluent in English and Swahili.



To apply for this position, send your application letter or email describing how your experience, qualifications and competencies make you the right candidate for this position. Enclose detailed updated CV and contacts details of at least 3 referees to reach us to:-



The National Director

SOS Children’s Village Tanzania

P.O Box 80462 Dar es Salam, Tanzania

national.office@sos-tanzania.org



SOS Children’s Villages Tanzania is an equal opportunity employer. Women are highly encouraged to apply. All candidates will be subject to child protection recruitment procedures and checks. Closing date is two weeks after the first Advert. Only short listed candidates will be contacted.