Visitor Team Coordinator at School of St Jude
Position DescriptionJob Title :Visitor Team Coordinator
Objective
To ensure each visitor leaves the school with great enthusiasm towards St. Jude’s and with a basic knowledge of what the school is all about and different ways to support and promote it.
Reporting To : Visitor Team Manager
Location: Moshono Business Office (may require travel to other campuses for various projects)
Working Relationships
Sponsorship Team, Donor Relations Team, Marketing Team, Bursar & Accounts Team, HR Team, Liaison and Business Managers, Deputy Director, Director, Academic Leadership Teams, Cooks and Cleaners and Boarding Heads/Managers
Key Tasks
Organising activities and logistics
Greeting visitors and looking after all their needs and following the proposed itinerary during their stay
Recording sales of school merchandise
Liaising with academic staff and office staff in the organisation of various activities
Other administration duties as allocated by Visitor Team Manager
Key Result Areas
Ensure all visitor correspondence is sent in a timely and professional manner, with up to date information
Ensure all visitors are looked after in a professional yet relaxed manner during their visit
Ensure all visitors leave feeling enthusiastic about St Jude’s and with a basic knowledge of what the school is all about
Key Attributes
Intermediate to advanced computer skills with demonstrated experience in Microsoft Word, Excel and Outlook
An energetic and friendly attitude with the ability to be flexible, patient, personable and easy going
Strong inter-personal and communication skills (written and verbal)
Strong time management skills
Flexibility
An understanding that the position does not involve much interaction with children
Working with Children clearance or similar
Hours of Work
· Monday to Friday 8.30am to 5.00pm
· Saturday 8.30am to 12.00pm with one rostered Saturday off per calendar month
· All members of the Visitor Team are required to work outside of these hours depending on scheduled visitors on campus and activities – team members will be given time in lieu for extra hours worked
