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POSITION: PROGRAM COORDINATOR – PASTORALIST PROGRAM

Organisational Context:

CARE is a leading humanitarian organization dedicated to fighting poverty and social injustice with a special emphasis on women and girls. CARE Tanzania is part of CARE International, whose vision is to seek a world of hope, tolerance, and social justice, where poverty has been overcome and people live in dignity and security. CARE International is a global force and a partner of choice within a worldwide movement dedicated to ending poverty. We are known everywhere for our unshakable commitment to the dignity of people. CARE Tanzania and partners contribute to the empowerment of the most marginalized and vulnerable rural women and girls to exercise their rights.



Job Summary

The Program Coordinator (PC) for Pastoralist Program (PP) will provide overall leadership and coordination for ensuring the accomplishment of the objectives of this Program Initiative under his/her responsibility. The PP is a funding mechanism by Irish Aid with Program activities implemented with partners throughout the lower Eastern Arc; coast, central, north and north eastern Tanzania. Funding for this contractual agreement is earmarked for civil society strengthening with programmatic focus on governance, land rights, gender equality and climate change. The purpose is to contribute to a vibrant, legitimate, and diverse pastoralist civil society, capable of monitoring and influencing the livestock sector performance with specific focus to advancing pastoralist men, women and children’s rights to a sustainable livelihood. To deliver quality results, CARE is working with three categories of partners: the Tanzania Natural Resources Forum (TNRF) as strategic partner in all stages of program implementation; the national level networks and CSOs for national level policy advocacy and local level SCOs for generating evidence for policy advocacy.

For CARE Tanzania, the PP provides an important window to realise the overall country office’s long term Program strategy with an overarching goal of ensuring vibrant, equitable and resilient rural communities where women are empowered to realize their social, political and economic rights and natural resources are sustainably managed in a changing climate. CARE Tanzania and Irish Aid have prioritized effective evidence based advocacy for policy influence; pastoralist representation at local and national level dialogues; building capacities of pastoralist CSOs and that of local government institutions as key towards achieving the overarching goal of reducing poverty and vulnerability of pastoralist men, women and children in Tanzania.

Hence forth, the PP Coordinator position will be responsible for providing strategic decisions on program implementation, and taking lead on execution of core activities, including impact monitoring and measurement systems, capacity building of partners and coordination. In doing so, the PC will be required to work closely with the civil society partners for enhancing social movements for change, influencing national level policy as well as contributing to national and international debates in range lands governance, pastoralist land rights, gender equality and climate change in ensuring that the Pastoralist program remains relevant and strategic.



In consultation with the supervisor, the PC manages the budgets and ensure that it is fully compliant with CARE’s Adaptive Planning (AdP) format. Through working with respective heads of national level partner institutions in advocacy, the PC facilitates nomination of qualified staff to contribute into Program Initiative implementation. The PC promotes highest level of team performance and that ensures all partner staff assigned by their respective institutions to work for the program initiative provides the necessary input into the program implementation activities. Establish and maintains effective working relationships with key government partners, donors and NGOs working around the same thematic focus of the program initiative.

The position will include providing secretarial services to the Pastoral Program Steering Committee (PPSC), ensuring timely approval of Civil Society Organizations (CSO) proposals and coordinate transparent system of disbursement of grants accordingly to CSOs and networks as well as ensuring technical support is provided to partners involved in programme implementation. The PC is also responsible to maintain liaison with the donor and the government and ensuring that both financial and narrative reporting are prepared and submitted accurately and timely.

The PC is expected to maintain effective working relationships with other CARE staff working with other CARE program initiatives and Technical Units.



Key Responsibilities and Tasks


Job Responsibility #1: Program Initiative Planning and Implementation

30% of time




§ Manages the entire Pastoralist program implementation, planning process including the development and revision of annual plans in collaboration with the main partner TNRF, program initiative staff, other CSO partners and senior program staff.

§ Takes the lead in the implementation of key program initiative processes and activities to include program coordination, building and strengthening partnerships, civil society capacity building and networking. Based on accomplishments and achievements adjusts program targets, strategies, resources and delegation of responsibilities to ensure appropriate progress towards program initiative objectives;

§ Take initiatives to steps leading to objective and transparent selection of civil society organizations that will be provided sub-grants for implementing projects under the PP using established criteria and advice from PPMT and PPSC across the target regions.

§ Facilitate Institutional Capacity Assessments to Local Government Authorities and prospective CSOs and ensure that the outcomes are used to inform the program initiative in decision making on areas and CSOs for implementing the in target regions.

§ Facilitate Pastoral Civil Society organizations meetings to discuss pastoral issues, and strengthen pastoral CSOs networking.

§ Facilitate pastoralist stakeholders meetings for discussing program initiative progress and for getting feedback on implementation.

§ Maintains ongoing communication with program initiative partners and stakeholders regarding program progress and challenges;

§ Continuously assesses program initiative’s context, assumptions and changes in the working environment to ensure that the focus, strategies and activities remain relevant and to proposed adjustments when needed.

§ The PC collaborates with key Country Office Senior management to make strategic decisions and defines strategies to execute the decisions reached.




Job Responsibility #2: Staff and Performance Management

15% of time




§ Facilitate the recruitment of all Program Initiative staff involving CARE senior program staff, senior program support staff and partner staff, in collaboration with the Technical Unit Director, NRCC

§ Facilitates building the technical and managerial capacity of CARE and partner staff in relevant technical areas to include natural resource governance, pastoralist rights, climate change; gender mainstreaming, evidence based advocacy and civil society strengthening

§ Promotes and models a working style based on strict adherence to the organizational core values;

§ Completes all personal performance management activities including: performance planning, competency development, performance monitoring, annual performance agreements and assessments, Personal activity reports and where applicable, provides ongoing feedback to staff.

§ Identifies capacity and skills gaps for the program initiative staff and facilitates staff capacity building initiatives using a range of processes such as contribution to staff performance appraisal assessment, talent management assessment and engagement in thematic dialogues. This includes finding ways to motivate the team.




Job Responsibility # 3: Providing Program Initiative Strategic Decisions 15% of time




· Provide vision in implementing program initiative’s activities and making strategic decisions in planning. The position involves coordinating processes and functions for successful Pastoralist Program Initiative activity Implementation.

· Act as the chief Secretary to the Pastoralist Program Steering Committee (PPSC) – the national governing body of the programme: preparing agenda items, arranges for the meeting and ensures that the PPSC convenes according to agreed schedules. Preparing and keeping records of the PPSC minutes and reports on progress to the Committee and ensuring that deliberations are realised.

· Coordinate the functions of the Pastoralist Program Management Team (PPMT): Facilitate the routine meetings of the PPMT an internal program initiative’s advisory body and coordinates its meetings. The main task is to take decisions made by this body down to implementation on the ground.

· Testing and adapting, in collaboration with other program team of staff and partners, the program’s theory of change.




Job Responsibility #4: Program Initiative Budget and Resource Management

15 % of time


· In collaboration with finance staff prepares the program initiative budgets into Adaptive Planning (AdP) and People soft based on program initiative’s proposal and ensures compliance with donor requirements;

· Ensure adherence to CARE’s financial and administration (including property and procurement) policies and procedures.

· Create understanding among Program Initiative partners on the financial and procurement procedures, regulations and the respective donor requirements, and monitors compliance.

· Facilitate review of quarterly program initiative’s budget and regular cash flows.

· Manage program initiative’s funds and ensures efficient utilization of funds for maximum impact.

· Monitor monthly budget burn rates and red flags and make adjustments in implementation or budget re-alignments when needed.

· Collaborate with finance personnel and other relevant staff (to produce quality, accurate and timely financial reports per donor requirements.

· Create enabling environment for smooth Internal and External Audit(s) and monitor and facilitate responsiveness to audit findings and recommendations.

· Monitor contractual requirements for fund acquisitions and expenditure reporting.

· Ensure effective close-out of program initiative grant/contract per CARE Tanzania’s Program Initiative Close-out Checklist.

· Facilitate timely fund disbursements to partners, ensuring that partnership agreement procedures and processes are in compliance with donor requirements




Job Responsibility #5: Program Initiative Monitoring, Evaluation, Learning and Reporting

10% of time




· Testing and adapting, in collaboration with other program team of staff and partners, the program’s theory of change;

· Develop and implement the program initiative’s progress monitoring protocols for tracking program initiative performance and decision making;

· Write quarterly, and annual quality program progress reports;

· Plans and facilitates quarterly program review meetings to assess progress, adjust plans, and draw/disseminate lessons learned;

· Organise and conduct reflective learning forums (meetings, workshops, etc) internally and externally with program initiative stakeholders including government.

· Facilitate annual programme reviews, midterm evaluations and final evaluation.

· Facilitate forward accountability mechanisms to monitor our program quality and impact with those we work with.

· Keep up to date with developments in assigned technical/functional area, including policy developments and national strategic planning processes and ensure critical issues are mainstreamed in the proposed framework document

· Facilitate the development and implementation of the impact measurement system for the PP

· Periodically monitor the performance of the civil society partners and provide on-site guidance and support as necessary




Job Responsibility #6: Networking, Learning and Representation

10% of time




§ Establishes and maintain communication mechanisms with government, community partners and other stakeholders;

§ Makes formal presentations to the counterparts about program initiative’s progress, challenges, lessons learned and needed adjustments;

§ Link civil society partners with regional and international processes related to pastoralist rights, gender and climate change and associated policy advocacy initiatives.

§ Shares good practices with other actors in country and internationally. Develops strong team spirit among CARE and partner staff assigned to work for the program initiative.




Job Responsibility #7: Promote Gender Equality, policy advocacy and rights based programming initiatives (including)



All the time


· Practice a behaviour that is consistent with CARE’s core values and promotion of gender and diversity goals.

· Plays a leadership role as Senior Program Management Team (SPMT) member in identifying and implementing initiatives that enhance CARE’s commitment to gender and diversity.

· Build the capacity of staff and partners on policy advocacy and rights based approaches in program development and program initiative implementation

· Assist NRCC DTU on information coordination, sharing and learning and in ensuring synergies between program initiatives

· Actively supporting CO policy advocacy initiatives including representing the CO in the Pastoralist Forum and other policy discussions

· Collaborate with Ardhi Yetu PC in areas around gender, policy advocacy, rights based approaches and networking, including inviting her/him in PP Steering Committee.




Job Responsibility #8: Perform Other Duties as Assigned (including)



5% of time


§ Implement and ensure staff safety and security procedures are followed and provide guidance to the program initiative team as required.

§ When applicable, participate in emergency response and recovery efforts in the event of an emergency in your program area.

§ Member of the Country Office Senior Program Management Team (SPMT)

§ Support implementation of the CO Theory of Change

§ Participate in the design of other Country office strategic program initiatives related to civil society strengthening, human rights and climate change as it deems necessary.



Qualifications (Know-How)

Education/Training

Required

· Masters Degree in Natural Resources Management; Social science, Livestock keeping/Pastoralism, Agriculture and Food Security; Environment; Climate Change or equivalent combination of education and related work experience.

Desired

§ Post Graduate degree in Natural Resources Management; Social science, Livestock keeping/Pastoralism, Agriculture and Food Security; Environment; Climate Change or equivalent combination of education and related work experience.



Experience

Required

§ A minimum of 5 years of relevant work experience; evidence based advocacy, creating networks, supporting social movements and representative civil society organisations and managing projects of similar size and scope. Natural Resources Management; Social science, Livestock keeping/Pastoralism, Agriculture and Food Security; Environment; Climate Change or equivalent combination of education and related work experience.

§ Experience on working with multiple partners within Governance and Gender mainstreaming

§ Experience in project cycle including project designs



Desired

§ Working in countries within East and Southern Africa is an asset;

§ Knowledge of program monitoring and evaluation is an added advantage;



Technical Skills

Required

· Project finance management experience (administering program budgets, proficiency in project finance reporting;

· Grants management experience, including the awarding, administration and monitoring of large-sized grants to local partners;

· An approach to mirror our core values: commitment, accountability, respect, effectiveness and diversity;

· Ability to partnering with a range of stakeholders including policymakers and government officials, NGOs, the media, community representatives;

· Excellent facilitation skills;

· Strong ability to work, engage and communicate with a range of stakeholders including policymakers and government officials, NGOs, the media, community representatives and community at large;

· Able to provide technical assistance in the area of gender and women’s empowerment to ensure that programmatic strategies are addressing unequal power relations;

· Proficient in Computer with knowledge in Microsoft Office Suite, Internet usage;

· Ability to thrive in team environments, with a strong understanding of diversity and other cultures

· Excellent written and oral communication skills, with a fluent writing style and good knowledge and practical use of both English and Kiswahili



Competencies

· Excellence: Sets high standards of performance for self and/or others; successfully completes assignments; sets standards of excellence rather than having standards imposed; ensures interactions and transactions are ethical and convey integrity.

· Integrity: Maintains social, ethical, and organizational norms; firmly adheres to codes of conduct and ethical principles inherent to CARE.

· Respect: Behaves in a manner that reflects a true belief in and appreciation for the dignity and potential of all human beings. Gaining other people’s confidence and setting an environment of trust and openness.

· Diversity: Promotes, values and respects each individual’s unique qualities, background, race, culture, age, gender, disability, values, lifestyle, perspectives or interests; creates and maintains a work environment that promotes diversity.

· Communicating with Impact: Diplomatically, logically and clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the recipient / audience and helps them understand and retain their message.

· Managing Performance: Establishes a culture which encourages CARE Tanzania employees and their units to take responsibility for achievement of high-level organizational performance by constant improvement in business processes, skills, behaviors and contributions; working with managers to set ‘smart’ objectives consisting of clear milestones; Identify development needs; Providing constructive and continuous feedback by managers.

· Facilitating Change: Supports and manages the change process at CARE-Tanzania by developing a culture affirmative of change; encouraging others to seek and act upon opportunities for different and innovative approaches to addressing problems and opportunities; critically analyzing evolving and fluid situations; facilitating the implementation and acceptance of change within the workplace; actively engaging with resistance to change.

· Strengthening Partnership: Identifying and utilizing opportunities within and outside of CARE Tanzania to develop effective strategic relationships between one’s area and other areas/departments/units or external organizations to achieve CARE’s objectives.

· Planning and Organizing: Establishes courses of action for self and others to ensure that work is completed efficiently and effectively in accordance with CARE’s core values.

· Strategic Decision Making: Establishes and supports a course of action to achieve CARE’s long-range goals after developing alternatives based on logical assumptions, contextual and systems analysis, resources, constraints, and organizational values.

· Coaching: Sets challenging performance expectations while clearly communicating confidence in the individual's ability to excel; addresses performance gaps; rewards and celebrates accomplishments.

· Management Excellence: Makes the connection between values and performance. Influences the performance of others, and ultimately, the performance of the organization. Sets direction, coaches & develops, promotes staff wellness & safety, practices & promotes compliance, models gender equity & diversity, communicates effectively.

· Building Commitment: Uses appropriate interpersonal styles and techniques to gain acceptance of ideas or plans; modifies one’s own behavior to accommodate tasks, situations, and individuals involved.

· Developing Teams: Using appropriate methods and a flexible interpersonal style to help build a cohesive team; facilitates the completion of team goals.

· Initiating Action: Takes prompt action to accomplish objectives; takes decisive action to achieve goals in times of uncertainty or in fluid contexts; is proactive;

· Delegating Responsibility: Allocates decision-making authority and/or responsibility as appropriate to maximize the organization’s and individuals’ effectiveness; inspires collective ownership of decisions and required actions.





Our diversity is our strength; we encourage people from all backgrounds and experiences, particularly women, to apply
APPLICATION INSTRUCTIONS:


Apply through hrm@co.care.org to Country Director by 03 May 2014 with a motivation letter, detailed CV with 3 Referees